Free PMI PgMP Actual Exam Questions - Question 12 Discussion
have generated many reports, plans, change request forms, and other documents about the project
work. What should you do with the project documentation?
A/D? I see why C is popular, but what if the client’s contract states they should keep the docs? Just handing them over (A) might be required in some cases. Leaving it for the client to handle (D) could be risky unless you’ve got a clear agreement. Archiving everything yourself (C) is safe but might not cover contractual obligations. So it really depends on contract specifics, not just internal company policies.
It’s C because project docs help your company with future projects and audits.
Option C makes the most sense here because project documentation is an asset for your organization. It’s not just about keeping records but also about being prepared for any future issues or audits. Simply giving everything to the client (A) or leaving it for them (D) doesn’t protect your interests. And destroying the docs (B) is way too risky if you ever need proof or reference later. Archiving means you keep control and a backup, which is crucial after a long project like this.
It’s C for sure. Keeping the docs in your organization’s archives makes sense because you might need them later for audits, lessons learned, or if any disputes come up. Just giving everything to the client (A) leaves you without your own backup, which is risky. Also, leaving the client to handle it (D) isn’t professional—there needs to be a formal process. So archiving internally while ensuring the client also gets their copies covers all bases and keeps things clear on both sides.
Can’t go with B; destroying docs sounds risky for future references or audits.
C. Besides keeping these documents for your organization’s historical records, they’re also useful for any future disputes or audits. Just handing them over to the client (A) doesn’t guarantee your company keeps a backup or reference. D seems too passive—you shouldn’t just leave important project files sitting there without control. Destroying them (B) is risky and unnecessary, since these docs often hold valuable insights and proof of work done.
Maybe C because the documents are valuable for future reference and audits, but I’d also make sure the client gets copies first. Leaving them without proper control (D) seems risky.
Option A isn’t enough since just giving the documents to the client doesn’t cover your own company’s needs. Option B is out because destroying them would lose valuable info your organization might need later. Between C and D, archiving internally is safer than just leaving everything to the client, especially if you haven’t confirmed they want or can manage it. So C stands out as the best move to keep records accessible for your company’s future reference.
C. Archiving is important because these documents can help with audits and lessons learned. Plus, you shouldn’t just leave them with the client without proper handoff or backup.
C